Privacy Notice.

Doing My Bit ("we", "our", "us") is committed to protecting your privacy and handling your personal information responsibly.

This Privacy Notice explains how we collect, use, store and protect personal information when you:

• Visit our website
• Contact us
• Register for classes, programmes or events
• Subscribe to newsletters
• Join communication groups
• Participate in activities organised by Hindu Heritage Academy

We process personal information in accordance with:

• UK General Data Protection Regulation (UK GDPR)
• Data Protection Act 2018
• Privacy and Electronic Communications Regulations (PECR)
• Applicable safeguarding obligations

Hindu Heritage Academy is a community educational initiative operated by Doing My Bit.

For data protection purposes, Doing My Bit is the Data Controller responsible for the personal information collected through this website and related activities.

Contact: info@hinduheritageacademy.co.uk

We may collect and process the following information:

Personal Information

• Parent or guardian names
• Email addresses
• Telephone numbers
• Postal addresses
• Emergency contact details

Children's Information

• Child's name
• Child's age or date of birth
• Attendance information
• Educational participation details

Technical Information

• IP address
• Browser type
• Device information
• Website usage data
• Analytics information

Communications

• Enquiries submitted through forms
• Emails sent to us
• Newsletter subscription preferences
• WhatsApp communication details where applicable

Where necessary to support participation, wellbeing or safeguarding, we may collect limited information relating to:

• Medical conditions
• Allergies
• Accessibility requirements
• Additional support needs

Such information is handled with additional care and only where necessary.

We use information to:

• Respond to enquiries
• Manage registrations
• Deliver educational and cultural programmes
• Communicate with parents and guardians
• Manage attendance
• Safeguard children and vulnerable individuals
• Send newsletters and updates
• Improve our website and services
• Meet legal, regulatory and charity obligations

We process information using one or more of the following lawful bases:

• Consent
• Legitimate interests
• Legal obligation
• Vital interests
• Performance of a service requested by you

Where special category data is processed, we rely on additional lawful conditions permitted by UK data protection legislation.

Protecting children's information is a priority.

We collect information about children only where necessary to:

• Deliver programmes
• Manage registrations
• Ensure wellbeing and safety
• Meet safeguarding obligations

Where appropriate, information about children is provided by parents or legal guardians.

We do not knowingly collect more information than is reasonably necessary.

If you subscribe to our newsletter, we may send information about:

• Classes and programmes
• Events and celebrations
• Community activities
• Educational resources
• Charity updates

You may unsubscribe at any time using the unsubscribe link or by contacting us.

We may use WhatsApp groups to communicate with parents and guardians.

By joining a WhatsApp group you acknowledge that:

• Other members may be able to view your name and telephone number.
• WhatsApp operates independently from Hindu Heritage Academy.
• Participation is voluntary.

We encourage respectful and responsible use of communication groups.

We use Google Analytics to understand how visitors use our website and to improve user experience.

Analytics information may include:

• Pages viewed
• Time spent on pages
• Device and browser information
• Approximate location information

Analytics cookies are only activated where consent has been provided.

We do not sell personal information.

We may share information where necessary with:

• Staff and volunteers
• Technology service providers
• Professional advisers
• Safeguarding authorities
• Law enforcement agencies
• Regulatory bodies

Information is shared only where necessary and lawful.

Some service providers, including Google and WhatsApp, may process information outside the United Kingdom.

Where this occurs, we take reasonable steps to ensure appropriate safeguards are in place as required by UK data protection law.

Photographs or recordings may be used only where appropriate consent has been obtained.

Parents or guardians may withdraw future consent at any time.

We retain information only for as long as necessary for:

• Educational purposes
• Safeguarding requirements
• Legal obligations
• Charity administration

Information is securely deleted when no longer required.

We take appropriate technical and organisational measures to protect personal information against:

• Unauthorised access
• Loss
• Misuse
• Alteration
• Disclosure

Under UK GDPR you have the right to:

• Access your information
• Correct inaccurate information
• Request deletion of information
• Restrict processing
• Object to processing
• Data portability
• Withdraw consent where applicable

Requests may be made by emailing info@hinduheritageacademy.co.uk.

If you are unhappy with how we handle personal information, please contact us first.

You also have the right to complain to the Information Commissioner's Office (ICO) : www.ico.org.uk

We may update this Privacy Notice from time to time.

The latest version will always be available on our website.